Now that the rest of the staff have had an opportunity to be heard on the blog (don't worry, you'll be hearing from them again), it's back to me for the last word of the year. Years from now, when I look back at 2009, I'll remember it as a year of excitement and hope...
[Cue hilarious/sentimental slide show, sappy music, and Wonder Years style voice over]
But seriously, a lot happened this year. In case you missed anything along the way, I just wanted to go through some of the things that 2009 brought with it for the Allen Library. These aren't really in any particular order, I just enjoy counting down (I also enjoy exclamation points, as you'll soon find out).
10. All of our public computers were updated to include Office 2007/2008. No more worrying about what to do with .docx files!
9. The University Libraries introduced a new format for our online subject guides, which are easier to read and offer more functionality. There are a lot of great Allen-related guides, so I hope everyone is taking advantage of them!
8. We held two very successful book/music sales, one in the Spring and one in the Fall. We're already starting to collect materials for next year!
7. The large seminar room was made more functional with the addition of a computer podium and a document camera. We're hoping to see some improvements to the small seminar room over winter break, so make sure to take a look when you're back in the Spring.
6. We received a very generous donation of books and score from Martha Hinrichsen that included (among many other things) a lot of 20th century works we didn't already have and a bunch of facsimiles of original manuscripts (Beethoven's 9th Symphony, Mozart's Don Giovanni, etc.). It will take awhile for all of this to be added to our collection, but we're very excited to have these new materials.
5. After years of only allowing books and scores out for three weeks at a time, we extended our general loan policy to four weeks. With the one renewal that is allowed, you can now keep books and scores out for eight weeks!
4. We started experimenting with more ways to keep in touch with you, our patrons, this year. The new Facebook page started in March and this blog started in February. We also introduced live reference chat (via Meebo) this year.
3. Koha. Our new library catalog. Love it or hate it, it has changed how we do a lot of things in the library. There are a lot of improvements on the horizon for this catalog, so stay tuned for more!
2. We brought on three new full-time staff members this year. Jenny started as Public Services Coordinator in January, Tracey started as Head in August, and Andrew received a promotion to full-time Cataloging Coordinator in November.
1. We got a new stapler!!! Okay, maybe this shouldn't be in the number one position, but have you tried it out yet? After years of rotating between staplers that each worked about 10% of the time, we finally have one that works every time, and with very little effort! Everyone who has used it has been very excited.
So that's a little bit of what happened in 2009 at the Allen Library. We have a lot of plans for 2010, so make sure you keep following the blog to stay up-to-date on everything that's going on. Enjoy the rest of the year, and we'll see you in 2010!
Friday, December 18, 2009
Friday, December 11, 2009
Help, I'm Lost!!!!
How many times has this happened to you? You're diligently searching the library's catalogue trying to find that score you need for your lesson tomorrow, and you see the words, 'Item Lost.' What does this mean? Well, most simply: The item you want is not here. This does not necessarily mean that it is gone for good, or actually, physically lost (it probably isn't hiding under a chair or behind a shelf in the library). More likely than not, what you are looking for is just really, really overdue. That being said, if it's something your scholastic and musical future depends upon, come talk to us, and we can place a hold and recall on the item in question. Now, this isn't guaranteed to get the item back, but it has been known to work in the past.
Now, you might ask, what, exactly causes an item to become lost, and what do I do if I have something that has come to be considered lost?
First part first: Our system (the notorious Koha from blogs past) automatically marks items as 'Lost' when they are 45 days overdue. The patron in question may have actually lost or destroyed an item, or they may have forgotten to renew it. Whatever the reason, the item has now entered the wonderful world of 'Lost' which is full of all kinds of exciting and fun things (fines) for the patron to whom it is checked out.
As for the second question, if you find that you (gasp!) have an item that has ventured into 'Lost' territory, fear not, my dear! You will be fed to Sparkles The Troll and his pet unicorn, Fred, who are chained with dental floss outside the back doors of the library. Oh, and don't grovel, you will only make things worse for yourself. Sorry, nice knowing you.
Okay, perhaps not. The reality is far less interesting or grisly. Basically, you get.......Brand......New.......FEES!!! A Lost Item Replacement Fee and a Lost Item Processing Fee, to be exact. The replacement fee varies depending upon what the item in question is. Two of our more popular item types for example are books, which will cost you $38 (default, if we have the purchase price, you will be charged accordingly), and scores, which will run you $25 (also default). The processing fee is a fixed $15. And yes, if you would like to continue to check things out of the library, and/or receive your diploma, you will have to pay these fines.
Before you begin to wonder how many meals you will need to skip in order to pay off the library and prevent us from sending Sparkles and Fred after you, there is hope. Your best course of action would be to return the item that is now oh so overdue. At this point *BOTH* the replacement and processing fees will be forgiven, and you will be assessed a long overdue fee, which is much nicer on the wallet than its two older brothers.
Now, if, perchance, you HAVE actually lost something, you can either pay both the replacement and processing fees, or you can come talk to us about purchasing a replacement copy yourself (which gets the item back on the shelf in a more expeditious manner, and can often be less expensive).
Another instance an item can be marked as 'Lost' is when it is not overdue, but it has been damaged beyond repair by something other than normal wear......say your dog gives it a good chewing, drops it in a mud puddle, then buries it in the back yard (No! Bad Fluffy! No Biscuit!). You would then be responsible for the item's replacement (see previous paragraph).
I hope this helps you better understand the ins and outs of lost, and we will keep Sparkles and Fred securely tethered out back. For now. :)
Now, you might ask, what, exactly causes an item to become lost, and what do I do if I have something that has come to be considered lost?
First part first: Our system (the notorious Koha from blogs past) automatically marks items as 'Lost' when they are 45 days overdue. The patron in question may have actually lost or destroyed an item, or they may have forgotten to renew it. Whatever the reason, the item has now entered the wonderful world of 'Lost' which is full of all kinds of exciting and fun things (fines) for the patron to whom it is checked out.
As for the second question, if you find that you (gasp!) have an item that has ventured into 'Lost' territory, fear not, my dear! You will be fed to Sparkles The Troll and his pet unicorn, Fred, who are chained with dental floss outside the back doors of the library. Oh, and don't grovel, you will only make things worse for yourself. Sorry, nice knowing you.
Okay, perhaps not. The reality is far less interesting or grisly. Basically, you get.......Brand......New.......FEES!!! A Lost Item Replacement Fee and a Lost Item Processing Fee, to be exact. The replacement fee varies depending upon what the item in question is. Two of our more popular item types for example are books, which will cost you $38 (default, if we have the purchase price, you will be charged accordingly), and scores, which will run you $25 (also default). The processing fee is a fixed $15. And yes, if you would like to continue to check things out of the library, and/or receive your diploma, you will have to pay these fines.
Before you begin to wonder how many meals you will need to skip in order to pay off the library and prevent us from sending Sparkles and Fred after you, there is hope. Your best course of action would be to return the item that is now oh so overdue. At this point *BOTH* the replacement and processing fees will be forgiven, and you will be assessed a long overdue fee, which is much nicer on the wallet than its two older brothers.
Now, if, perchance, you HAVE actually lost something, you can either pay both the replacement and processing fees, or you can come talk to us about purchasing a replacement copy yourself (which gets the item back on the shelf in a more expeditious manner, and can often be less expensive).
Another instance an item can be marked as 'Lost' is when it is not overdue, but it has been damaged beyond repair by something other than normal wear......say your dog gives it a good chewing, drops it in a mud puddle, then buries it in the back yard (No! Bad Fluffy! No Biscuit!). You would then be responsible for the item's replacement (see previous paragraph).
I hope this helps you better understand the ins and outs of lost, and we will keep Sparkles and Fred securely tethered out back. For now. :)
Friday, December 4, 2009
Things to check out: premiere edition.
One of the fun parts of my job is that I get to see every new item that comes into the library, whether it's a new acquisition, or a gift from someone's personal collection. I've also been here a while and have seen some neat things that people may not know are available to them. My blogs, therefore, will primarily highlight some of these interesting items. Sometimes there will be a theme, sometimes it will be a little of everything, but I hope it will inspire you to come use the resources here, because that's why they're here, after all.
Most of what I'm highlighting today is fairly new to the collection. Disclaimer: I have not read or viewed all of these-- these are not reviews, just pointing out some new things and why they may be interesting to you, the patrons of the Allen Memorial Library. Call numbers are in red, and clicking on them will take you to the item in the catalog.
This book we've had for a while, but we recently got a second copy because it has been very popular. Alex Ross, music critic for The New Yorker, writes about music and the 20th century.
2. Chapman Nyaho, William, perf. Asa. 2008. CD. MD21 C436 A8
Chapman Nyaho, William, perf. Senku. CD. (Coming Soon.)
Nyaho, William H. Chapman. Piano Music of Africa and the African Diaspora. New York: Oxford UP Inc, USA, 2008. Print. Volume 4: M21 A378 V4 Volume 5: M21 A373 V5
These all go together. William Chapman Nyaho has been compiling a series of scores by composers of African heritage, and has also recorded many of these works. We have two volumes in the series Piano Music of Africa and the African Diaspora, and the two compact discs contain much of the material in those two volumes. I've given the discs a listen and there's some interesting music here. If you want something different to play on a recital, check these out.
Most of what I'm highlighting today is fairly new to the collection. Disclaimer: I have not read or viewed all of these-- these are not reviews, just pointing out some new things and why they may be interesting to you, the patrons of the Allen Memorial Library. Call numbers are in red, and clicking on them will take you to the item in the catalog.
1. Alex, Ross. The rest is noise. New York: Picador, 2007. Print. ML197 R82 R47 2007
This book we've had for a while, but we recently got a second copy because it has been very popular. Alex Ross, music critic for The New Yorker, writes about music and the 20th century.
2. Chapman Nyaho, William, perf. Asa. 2008. CD. MD21 C436 A8
Chapman Nyaho, William, perf. Senku. CD. (Coming Soon.)
Nyaho, William H. Chapman. Piano Music of Africa and the African Diaspora. New York: Oxford UP Inc, USA, 2008. Print. Volume 4: M21 A378 V4 Volume 5: M21 A373 V5
These all go together. William Chapman Nyaho has been compiling a series of scores by composers of African heritage, and has also recorded many of these works. We have two volumes in the series Piano Music of Africa and the African Diaspora, and the two compact discs contain much of the material in those two volumes. I've given the discs a listen and there's some interesting music here. If you want something different to play on a recital, check these out.
3. Cursive II . Perf. Cloud Gate Dance Theatre of Taiwan. Opus Arte: Kultur. DVD. MO GV1783 L55 C2
Modern dance set to the music of John Cage.
Modern dance set to the music of John Cage.
4. Edgard Varese Composer, Sound Sculptor, Visionary. New York: Boydell, 2006. Print. [REF] ML410 V29
This is an astoundingly beautiful book. It has excellent scans of Varese's manuscripts, photographs, well-thought out layout, and interesting scholarly content. It's reference, so you can't take it out of the library, but the articles are relatively short.
This is an astoundingly beautiful book. It has excellent scans of Varese's manuscripts, photographs, well-thought out layout, and interesting scholarly content. It's reference, so you can't take it out of the library, but the articles are relatively short.
5. Henderson, Clayton W. The Charles Ives Tunebook. New York: Indiana University Press, 2008. Print. [REF] ML134 I95 H64 2008
This is a new edition of an old favorite. It traces the tunes Ives used in various works and their sources. Great if you're researching Ives or just curious about what you're hearing when you're listening to a particular work.
6. Valerio, John. Post-Bop Jazz Piano - The Complete Guide with CD! Hal Leonard Keyboard Style Series (Hal Leonard Keyboard Style). New York: Hal Leonard Corporation, 2005. Print. MT239 V35 P6
Recommended by Prof. Peter Woodard, Chair of the Jackie McLean Institute of Jazz and jazz pianist. Technique book with accompanying CD.
Recommended by Prof. Peter Woodard, Chair of the Jackie McLean Institute of Jazz and jazz pianist. Technique book with accompanying CD.
Wednesday, November 25, 2009
"Cataloging Review - Ask at Circulation Desk"
Many of you have probably encountered an item in our catalog with a status of "Cataloging Review - Ask at Circulation Desk" before. What does it mean exactly? The short answer is that the particular item is unavailable at the moment and you cannot have it right now. But the long answer opens the door to the mysterious backroom and its happenings...
When a book (or a CD, DVD, LP, or any other library acquisition) arrives (as a gift or as an order that the library placed), it must go through a series of 5 steps before it will be available for you, voracious patron, to check out. First, we must obtain for it a good and suitable record that catalogers have created and edited so that it is eminently findable by patrons. (In rare cases no such record exists, so we must create one). Second, the item must be assigned a call number. Third, it must be given a barcode and an item record in the catalog. It is at this point that it will become visible to you with the "Cataloging Review - Ask at Circulation Desk" status. Fourth, the item must be processed. Adorned with stamps and numbers and tape and a few other accoutrements, it is almost ready for the public. Fifth, it must be reviewed and released. The review process is in place to make sure that it has been processed correctly and that all the information associated with the item is correct and adheres to strict cataloging guidelines.
The whole process then is rather lengthy, but... if you find something with this status and would really like the item sooner rather than later, feel free to request and fill out an "Expedite Item Form," available at the Circulation Desk. It will be passed on to the backroom, and we will bump up that item in line to get it out to you sooner. It includes a "Date Needed" section, and depending on the complexity of the item, we can have it for you between 1 and 5 days. (Most often, it tends to take only a day!)
When a book (or a CD, DVD, LP, or any other library acquisition) arrives (as a gift or as an order that the library placed), it must go through a series of 5 steps before it will be available for you, voracious patron, to check out. First, we must obtain for it a good and suitable record that catalogers have created and edited so that it is eminently findable by patrons. (In rare cases no such record exists, so we must create one). Second, the item must be assigned a call number. Third, it must be given a barcode and an item record in the catalog. It is at this point that it will become visible to you with the "Cataloging Review - Ask at Circulation Desk" status. Fourth, the item must be processed. Adorned with stamps and numbers and tape and a few other accoutrements, it is almost ready for the public. Fifth, it must be reviewed and released. The review process is in place to make sure that it has been processed correctly and that all the information associated with the item is correct and adheres to strict cataloging guidelines.
The whole process then is rather lengthy, but... if you find something with this status and would really like the item sooner rather than later, feel free to request and fill out an "Expedite Item Form," available at the Circulation Desk. It will be passed on to the backroom, and we will bump up that item in line to get it out to you sooner. It includes a "Date Needed" section, and depending on the complexity of the item, we can have it for you between 1 and 5 days. (Most often, it tends to take only a day!)
Friday, November 20, 2009
Naxos Music Library on iPhone!
Naxos Music Library (NML) playlists are now available through your iPhone or iPod Touch.
Info for everyone: Naxos Music Library is a library resource that lets you listen to more than 35,000 CDs online. U of H students, faculty, and staff can get into Naxos Music Library here and start listening. (Off-campus access requires login with a UH email login/password.) You can create playlists in NML or listen to instructors’ playlists. Download the new app (below) if you want to listen to those playlists on an iPhone or iPod Touch.
More info for iPhone and iPod Touch users: download the new NML App for free, search the iTunes App Store for "Naxos Music Library," or find download/installation instructions on Naxos’s blog. (Allen staff have not tested this yet. We will post more information as it becomes available.)
If you have an iPhone or iPod Touch, we’d love to hear about your experience. Feel free to drop by and show us how it’s working for you! If you have questions, please contact us.
Enjoy!
Info for everyone: Naxos Music Library is a library resource that lets you listen to more than 35,000 CDs online. U of H students, faculty, and staff can get into Naxos Music Library here and start listening. (Off-campus access requires login with a UH email login/password.) You can create playlists in NML or listen to instructors’ playlists. Download the new app (below) if you want to listen to those playlists on an iPhone or iPod Touch.
More info for iPhone and iPod Touch users: download the new NML App for free, search the iTunes App Store for "Naxos Music Library," or find download/installation instructions on Naxos’s blog. (Allen staff have not tested this yet. We will post more information as it becomes available.)
If you have an iPhone or iPod Touch, we’d love to hear about your experience. Feel free to drop by and show us how it’s working for you! If you have questions, please contact us.
Enjoy!
Friday, November 13, 2009
Meet the Allen Staff!
Starting next week, I won't be the only one writing blog posts. We now have five full-time staff members and we'll all be contributing on a regular basis. This being the case, I thought you might like to learn who we are. We'll start with our new Head...
Tracey Rudnick, Head
Tracey just started with us about three months ago. She was most recently the Music & Dramatic Arts Librarian (and music/drama library head) at the University of Connecticut. She was a percussionist, and did her undergrad at UC Davis and graduate degrees (Musicology, Library and Information Science) at UT Austin.
Jennifer Olson, Senior Cataloger
Jen has been here since June 2001, when she was a DMA Composition student at Hartt, taking a break from studies. She has since gone over to the dark side and is nearing completion of her Master of Science in Library Science degree at Simmons College, which she hopes to finish in May 2010. She occasionally emerges from the back room when the desk staff allow her to interact with patrons.
Jennifer Crum, Public Services Coordinator
Jenny started in her current position in January 2009, but also worked in the library as a graduate assistant from 2003-2006 while persuing her MM and GPD at Hartt. She also performs in the area as a freelance cellist and is an active private teacher.
Andrew King, Cataloging Coordinator
Andrew first worked at Allen in public services as the Access Services Coordinator from the fall of 2005 to the summer of 2007. After finishing his MM in Piano Performance he returned, this time working in the back room as a cataloger. A few weeks ago he was promoted to the full time
position of Cataloging Coordinator.
And as you've probably figured out by now if you've been reading this blog, I'm Sam Cook, Public Services Librarian. I started here in September 2007, but I was also a student employee at the circulation desk and in the back room from 2003-2004. Back then I was here at Hartt finishing up a BM in clarinet performance, and then I went to University at Albany, SUNY for a Master of Science in Information Science degree (fancy name for a library degree).
So that's our full-time staff. You'll be hearing from all of us in the upcoming weeks as we each provide our own perspective on what exciting things are going on in the Allen Library. I hope you enjoy the change and, as always, feel free to comment on anything we say!
Tracey Rudnick, Head
Tracey just started with us about three months ago. She was most recently the Music & Dramatic Arts Librarian (and music/drama library head) at the University of Connecticut. She was a percussionist, and did her undergrad at UC Davis and graduate degrees (Musicology, Library and Information Science) at UT Austin.
Jennifer Olson, Senior Cataloger
Jen has been here since June 2001, when she was a DMA Composition student at Hartt, taking a break from studies. She has since gone over to the dark side and is nearing completion of her Master of Science in Library Science degree at Simmons College, which she hopes to finish in May 2010. She occasionally emerges from the back room when the desk staff allow her to interact with patrons.
Jennifer Crum, Public Services Coordinator
Jenny started in her current position in January 2009, but also worked in the library as a graduate assistant from 2003-2006 while persuing her MM and GPD at Hartt. She also performs in the area as a freelance cellist and is an active private teacher.
Andrew King, Cataloging Coordinator
Andrew first worked at Allen in public services as the Access Services Coordinator from the fall of 2005 to the summer of 2007. After finishing his MM in Piano Performance he returned, this time working in the back room as a cataloger. A few weeks ago he was promoted to the full time
position of Cataloging Coordinator.
And as you've probably figured out by now if you've been reading this blog, I'm Sam Cook, Public Services Librarian. I started here in September 2007, but I was also a student employee at the circulation desk and in the back room from 2003-2004. Back then I was here at Hartt finishing up a BM in clarinet performance, and then I went to University at Albany, SUNY for a Master of Science in Information Science degree (fancy name for a library degree).
So that's our full-time staff. You'll be hearing from all of us in the upcoming weeks as we each provide our own perspective on what exciting things are going on in the Allen Library. I hope you enjoy the change and, as always, feel free to comment on anything we say!
Wednesday, November 11, 2009
Music and Book Sale: Now Half the Price!!
Now that we're a couple of weeks into the Music and Book Sale here at Allen Library, we've decided to mark everything at 50% off. The new prices are:
Books (Hardcover) - $1
Books (Paperback, 200+ pages) - $1
Books (Paperback, 200- pages) - 50 cents
Scores (25+ pages) - $1
Scores (25- pages and mini scores) - 50 cents
LPs - 50 cents
CDs - $1
Art books - Half off the price on the blue sticker
These are ridiculously low prices, so feel free to drop in and buy lots of stuff!
Books (Hardcover) - $1
Books (Paperback, 200+ pages) - $1
Books (Paperback, 200- pages) - 50 cents
Scores (25+ pages) - $1
Scores (25- pages and mini scores) - 50 cents
LPs - 50 cents
CDs - $1
Art books - Half off the price on the blue sticker
These are ridiculously low prices, so feel free to drop in and buy lots of stuff!
Monday, October 26, 2009
Allen Library Fall 2009 Music and Book Sale
Everybody's favorite time of the semester is finally here. Allen Library's Fall 2009 Music and Book Sale begins Wednesday, October 28, at 10:00 am. If you haven't experienced an Allen Library book sale before, you're in for a treat. Not only do we have a lot of scores, music books, art books, and sound recordings, but they're really cheap. Most books and scores are just $1 or $2, so you can purchase many items without spending too much. There's a lot of really good items in this sale that we would have kept if we didn't already have, so you'll want to be sure to take a look. The sale will probably run for at least two weeks, but you'll want to come early before all of the best stuff is gone. See you soon!
Monday, September 28, 2009
Why Subject Guides Are Even More Awesome Than Before
Back in April (April 2, 2009 to be exact) I put up a post called Why Subject Guides Are Awesome. About a month after that, the rest of the University Libraries Web Committee and I started working on a new Subject Guides interface that would be easier to use than the old ones and could incorporate not only the Allen Library subject guides, but also Mortensen's print subject guides, web subject pages, and web reference tools. After about five months of design, web coding, and data entry, we finally went live with the new interface today (http://library.hartford.edu/allenlibrary/bigdatabase/guidelist.asp). In addition to an easier to read format, some of the benefits of the new guides are:
- The ability to search for guides via keywords
- Static URLs so you can bookmark your favorite guides
- Guides divided into categories for easier browsing
- Lists of guides related to the one you are currently viewing
- Links from book titles to the library catalog records for those books
- "Suggest a Topic" and "Suggest a Resource" forms for you to contribute ideas to the guides
Friday, August 21, 2009
Good News in the World of Accents
I just have a quick update of the last post. Since I wrote about some of the major bugs in our new catalog, one of them has been fixed. It seems that accents are no longer an issue. So if you're searching for Bartók, you can now just type Bartok, just like in the old catalog. This should make searching a lot easier.
Wednesday, August 19, 2009
Using the New Catalog: Part 1
As you might have noticed, it's been awhile since I updated the blog. We've been pretty busy here trying to figure out the new catalog and I haven't wanted to post on it until I had only wonderful news. Well, 1.5 months later, it's still not perfect, but there's some really cool features to tell you about and some bugs you need to know about. Since the bugs are more likely to affect how you use the catalog day to day, we'll start with those. And just so you know, we are trying to get all of the bugs fixed, so I'll let you know if/when that happens.
Accents
If you are searching for anything (composer, author, title, etc.) that has an accent in it, you have to be really careful. For example, this catalog considers Bartok and Bartók to be two different people. So if you want a better search, go into Advanced Search and put the two different versions into two different fields with an OR between them. NOTE: There's another bug that causes problems in Safari and Google Chrome, so if you get unexpected results using those browsers, just switch to a different one.
Refine Your Search
After performing a search, you'll see a "Refine Your Search" section on the left side of the screen. This looks really useful, but it is currently just grabbing results from the results page in front of you. So it's only based on 20 results at a time, even if there are hundreds of actual results. This makes it not quite as useful, although it is a good place to find names with proper accents to copy and then paste into a search (see Accents section above).
Printed Music Icon
If you're looking for a score, don't be confused by the icon that looks like a speaker with Type: Sound next to it. This is just another bug that needs to be fixed. For now, just look at the call number. Scores will start with M or MM (and sometimes MT for teaching material).
Display of Multiple Works
If you are looking at the details page for score or sound recording that has multiple works in it, you might not always be able to see what all of the works are right away. Again, we're working on fixing that, but in the meantime, you might need to look a little deeper for this information. The first place you can try is the Descriptions tab between Holdings and Comments (under the bibliographic information). If the information isn't there, try looking at the Card View (ISBD) tab, which is the fourth tab underneath the author's name.
So those are a few of the quirks to be aware of. There are some more, so if you see something odd or just aren't finding what you would expect to find, please come talk to me or another member of the Allen staff. We might have some ideas that could help. Within the next week or so I'll try to get another post up about some of the cool features of the new catalog. Stay tuned!
Accents
If you are searching for anything (composer, author, title, etc.) that has an accent in it, you have to be really careful. For example, this catalog considers Bartok and Bartók to be two different people. So if you want a better search, go into Advanced Search and put the two different versions into two different fields with an OR between them. NOTE: There's another bug that causes problems in Safari and Google Chrome, so if you get unexpected results using those browsers, just switch to a different one.
Refine Your Search
After performing a search, you'll see a "Refine Your Search" section on the left side of the screen. This looks really useful, but it is currently just grabbing results from the results page in front of you. So it's only based on 20 results at a time, even if there are hundreds of actual results. This makes it not quite as useful, although it is a good place to find names with proper accents to copy and then paste into a search (see Accents section above).
Printed Music Icon
If you're looking for a score, don't be confused by the icon that looks like a speaker with Type: Sound next to it. This is just another bug that needs to be fixed. For now, just look at the call number. Scores will start with M or MM (and sometimes MT for teaching material).
Display of Multiple Works
If you are looking at the details page for score or sound recording that has multiple works in it, you might not always be able to see what all of the works are right away. Again, we're working on fixing that, but in the meantime, you might need to look a little deeper for this information. The first place you can try is the Descriptions tab between Holdings and Comments (under the bibliographic information). If the information isn't there, try looking at the Card View (ISBD) tab, which is the fourth tab underneath the author's name.
So those are a few of the quirks to be aware of. There are some more, so if you see something odd or just aren't finding what you would expect to find, please come talk to me or another member of the Allen staff. We might have some ideas that could help. Within the next week or so I'll try to get another post up about some of the cool features of the new catalog. Stay tuned!
Tuesday, July 7, 2009
The New Library Catalog and You
In one week, if all goes according to plan, University Libraries will jump over to a new (excuse the library terminology) Integrated Library System (or ILS). I know that sounds really boring, but it is actually quite exiting and will affect you. An ILS is basically a collection of databases that controls much of what we do in a library, including cataloging all of our items, keeping track of our patrons, circulating items to patrons, tracking what periodicals we have received, etc. The front end of the ILS is the library catalog. You know, that thing you use to find what we have in the library. This will be new as well.
The new catalog is the biggest difference for you and you’ll definitely want to spend some time getting to know it. The searching is radically different from our current catalog in that it will be much more forgiving if your search isn’t quite perfect. For example, you’ll no longer have to put AND between your terms. Like Google searching, it is assumed. Unfortunately, it is tricky to use OR, so come see me if you want to do that. It also will forgive some minor spelling mistakes and will look for any words that start with what you typed (this is called truncation, if you were curious). For example, typing symphon will find symphony, symphonies, symphonic, symphonie, etc. This is very useful in music, where these generic names are often slightly different than what you expect. There are a lot more changes in the catalog, and I’ll try to introduce them to you a little at a time.
The other big difference that you may notice is that we might be a little slower at circulation as we get used to the new system. Just be patient; we’ll figure it out as quickly as we can!
As always, feel free to ask any of the library staff if you have any questions or need any help. Enjoy!
The new catalog is the biggest difference for you and you’ll definitely want to spend some time getting to know it. The searching is radically different from our current catalog in that it will be much more forgiving if your search isn’t quite perfect. For example, you’ll no longer have to put AND between your terms. Like Google searching, it is assumed. Unfortunately, it is tricky to use OR, so come see me if you want to do that. It also will forgive some minor spelling mistakes and will look for any words that start with what you typed (this is called truncation, if you were curious). For example, typing symphon will find symphony, symphonies, symphonic, symphonie, etc. This is very useful in music, where these generic names are often slightly different than what you expect. There are a lot more changes in the catalog, and I’ll try to introduce them to you a little at a time.
The other big difference that you may notice is that we might be a little slower at circulation as we get used to the new system. Just be patient; we’ll figure it out as quickly as we can!
As always, feel free to ask any of the library staff if you have any questions or need any help. Enjoy!
Wednesday, June 10, 2009
Odds and Ends from the Allen Library
I don't have any big topic to write about right now, so I'll just pass on some odds and ends, some of which will be larger blogs later on.
I hope you enjoyed today's session of Odds and Ends from the Allen Library. Join us next time for The Allen Library vs. Mechagodzilla.
- We're introducing a new library catalog in mid-late July. We're still working out some of the kinks, but there will be some exciting new features.
- We're also developing a new website for all of University Libraries, which we're hoping will go live in September. Among the new features will be a catalog search from the homepage and easier access to subject guides.
- It's not fully processed yet, but we have a second copy of The Rest is Noise by Alex Ross. It's been so popular that it has almost always been on course reserves. The second copy will remain in circulation.
- Anyone interested in 4-week loan periods?
- We haven't had pistachios here for quite some time. Very sad.
- SuperSearch is going the way of the Dodo and will soon be gone. It just never worked as well as we all hoped.
- In case you were one of the many asking about it within the last year, we now own the DVD of Doctor Atomic. SPOILER ALERT: Robert Oppenheimer was a ghost all along!
- New database with music resources: Fine Arts and Music Collection (Gale)
I hope you enjoyed today's session of Odds and Ends from the Allen Library. Join us next time for The Allen Library vs. Mechagodzilla.
Tuesday, May 19, 2009
Allen Library Sheet Music Collection
Did you know that we have some music that isn't in the catalog? It's true! We have a sheet music collection comprised mostly of songs within the Popular Music genre. While a lot of it is somewhat obscure these days, a good amount of it actually is popular. The collection ranges from songwriters of the early 20th century to rock music to musical theatre and a whole lot in between. While this music isn't found in the usual catalog, you can still search for it on our website at: http://library.hartford.edu/allenlibrary/sheetmusic.asp. It isn't the most advanced search engine ever, but it should do the trick. If you find anything you want to look at, they can all be found in a cabinet in our small seminar room. This collection doesn't leave the library, but you should be able to find plenty of uses for it in the library. As always, if you need help finding anything, the rest of the staff and I are more than glad to offer our assistance.
Wednesday, May 6, 2009
IMSLP: Free (and legal) Online Scores
I want to introduce you to an amazing online resource called IMSLP (or the Petrucci Music Library, named after Ottaviano Petrucci, the first significant music publisher). IMSLP stands for the International Music Score Library Project and calls itself the “free public domain sheet music library.” Essentially, IMSLP is a collection of digitized scores that are in the public domain. The scores range from the medieval to the 20th century, although there is much more in the middle.
While there isn’t very much available after 1922 (nearly all scores printed before 1923 are in the public domain in the US), there is still a ridiculous amount of music available. As of this writing, IMSLP hosts 28,580 scores, which even includes some manuscripts (such as Bach’s St. Matthew Passion). Just like Wikipedia, this resource is quickly growing, as it had 26,000 scores just a few months ago. That is certainly much faster than we can purchase and process physical scores here at the library.
While there are many other websites that provide access to digitized scores and manuscripts (see our Scores Online page for more), IMSLP has quickly risen to the top of the list. Much like Wikipedia, it is user-generated (but moderated, in this case), allowing for the growth that only a community of dedicated scanners, uploaders, and editors could provide. So, if you can’t find a piece in the library, you aren’t out of luck yet. Give IMSLP a try!
NOTE: Although IMSLP is based in Canada and thus follows Canadian copyright law, they do an excellent job of blocking US and EU users from content that is not in the public domain in those areas. However, if you plan to use works found on IMSLP for performance purposes, it is still your responsibility to be absolutely certain that they are legal copies. If you have any questions, feel free to consult me.
While there isn’t very much available after 1922 (nearly all scores printed before 1923 are in the public domain in the US), there is still a ridiculous amount of music available. As of this writing, IMSLP hosts 28,580 scores, which even includes some manuscripts (such as Bach’s St. Matthew Passion). Just like Wikipedia, this resource is quickly growing, as it had 26,000 scores just a few months ago. That is certainly much faster than we can purchase and process physical scores here at the library.
While there are many other websites that provide access to digitized scores and manuscripts (see our Scores Online page for more), IMSLP has quickly risen to the top of the list. Much like Wikipedia, it is user-generated (but moderated, in this case), allowing for the growth that only a community of dedicated scanners, uploaders, and editors could provide. So, if you can’t find a piece in the library, you aren’t out of luck yet. Give IMSLP a try!
NOTE: Although IMSLP is based in Canada and thus follows Canadian copyright law, they do an excellent job of blocking US and EU users from content that is not in the public domain in those areas. However, if you plan to use works found on IMSLP for performance purposes, it is still your responsibility to be absolutely certain that they are legal copies. If you have any questions, feel free to consult me.
Thursday, April 30, 2009
That New Box on the Website
Some of you might be wondering what that new box on the website is. Well, just as it appears to be, it is an instant messaging box. Unlike most instant messaging tools, however, you don't need to install any extra software and you don't need to log in to use it. When I am at my desk, all messages sent through this tool (called Meebo, by the way) go directly to me. When I am not at my desk, the messages go to one of my co-workers. If none of us are available, Meebo will show us as offline, so you never have to worry about somebody outside of the Allen Library trying to answer your Allen Library related questions. So, what can you use this for? Anything you want. Just ask a question and we'll do our best to answer it. You can still ask questions via email, phone, or in person, but this is another way that we can help get you the answers you need.
Monday, April 20, 2009
Allen Library is on Facebook
I’m going to do a little cross-promotion here and let all of you blog readers know that the Allen Library is also on Facebook (http://www.facebook.com/pages/West-Hartford-CT/Allen-Memorial-Library/64186236429?ref=mf). For those of you currently scoffing at the idea of a library on Facebook (“Libraries should just store books!”), let me tell you that this is the best way to keep up-to-date on the small things happening at Allen. For example, while I had a blog entry on the start of the book sale, I did a Facebook update when the sale went half off. If you become a “fan” of the Allen Library on Facebook, you will receive all of these little updates.
Another reason to join the page is so that you can get your voice heard as a member of the Allen community. Not only can you post comments on the main page, but you can join in discussions. Currently, I have a discussion open simply asking what we can do better. Although we always strive to anticipate your needs, it is always advantageous to get direct feedback so that we can constantly improve our services. So join in the fun and become a fan!
Another reason to join the page is so that you can get your voice heard as a member of the Allen community. Not only can you post comments on the main page, but you can join in discussions. Currently, I have a discussion open simply asking what we can do better. Although we always strive to anticipate your needs, it is always advantageous to get direct feedback so that we can constantly improve our services. So join in the fun and become a fan!
Friday, April 10, 2009
Food for Fines
To celebrate National Library Week (I bet you didn't know it existed), Allen and Mortensen Libraries will be holding a Food for Fines week, starting Monday (4/13) and ending Sunday (4/19). This will be an opportunity for you to cut back on how much you owe us while helping the community at the same time. For every non-perishable item you bring in (such as canned goods), we will forgive $2.00 in fines. These fines could be old ones or new ones generated from returning an overdue item. We will, of course, also accept donations from those of you with no fines on your account. All of the food we receive will be donated to local food pantries. The only fines that won't be forgiven are those already billed to the bursar or those for Lost Items that have not been returned. So, if you want to do some good while lowering your fines at the same time, drop by sometime next week and bring in some food (non-perishable, of course)!
Tuesday, April 7, 2009
The Wonderful World of Course Reserves
Nothing big today, just a little note on course reserves. If you’ve ever taken a class that used reserves, you are probably familiar with the binder at the circulation desk that has all of the course reserve lists. But did you know that it is also online? It is available at: http://library.hartford.edu/allenlibrary/libraryreserves.asp. This online version is essentially identical to the binder, except that you can access it from anywhere (well, not anywhere; you need an internet connection). With this online version, you can see what is available for your class even before you come to the library. Also, if you click on the call number, you will see that item’s record in the catalog, giving you further information about the item in addition to its current availability. We are hoping to eventually turn this into a one-stop-shop list for reserves, so that it would also include links to electronic reserves such as Naxos recordings and digitized articles/scores. We haven’t done this yet, but it may happen this summer. Stay tuned!
Thursday, April 2, 2009
Why Subject Guides Are Awesome
You know those times when you’re not looking for a specific item, but just have a vague idea and want to know where to browse? While the rest of the public services staff and I are more than glad to point you in the right direction, you might not realize that we’ve already done most of the work for you. Over the years, we’ve put together many subject guides that can help you in a number of ways, including giving you general call numbers. If you want to take a look, they are here:
Music
Dance
Theatre
Let’s say I want to browse the clarinet sonata section. I would simply access the woodwind music subject guide, look in the call number section for clarinet and piano, and find out that they are in M248-M252. I could use the dance subject guide to discover that dance biographies are GV1785. Although the classification system we use is highly organized, it can be confusing for browsing purposes, as the sections are very specific. The call number sections of the subject guides can really help make it easier.
But wait, there’s more! Most of the subject guides will also provide you a list of recommended books, periodicals, and websites on a given topic. While this may not help with research in a highly specialized area, it will help give you an idea of what is available in your general field of study. These lists are by no means comprehensive, so be sure not to rely solely on what we list; they are primarily there to get you started. The subject guides also list subject headings for searching the catalog, but that’s really a different blog posting altogether (that’s really a different blog posting).
These subject guides are accessible through our homepage, up in the quicklinks where it says Music – Dance – Theatre. If you would like to see more subject guides, we would be glad to make them. Just suggest a topic. I believe we should have two more coming out soon: orchestral music and performance injuries. Enjoy the guides!
Music
Dance
Theatre
Let’s say I want to browse the clarinet sonata section. I would simply access the woodwind music subject guide, look in the call number section for clarinet and piano, and find out that they are in M248-M252. I could use the dance subject guide to discover that dance biographies are GV1785. Although the classification system we use is highly organized, it can be confusing for browsing purposes, as the sections are very specific. The call number sections of the subject guides can really help make it easier.
But wait, there’s more! Most of the subject guides will also provide you a list of recommended books, periodicals, and websites on a given topic. While this may not help with research in a highly specialized area, it will help give you an idea of what is available in your general field of study. These lists are by no means comprehensive, so be sure not to rely solely on what we list; they are primarily there to get you started. The subject guides also list subject headings for searching the catalog, but that’s really a different blog posting altogether (that’s really a different blog posting).
These subject guides are accessible through our homepage, up in the quicklinks where it says Music – Dance – Theatre. If you would like to see more subject guides, we would be glad to make them. Just suggest a topic. I believe we should have two more coming out soon: orchestral music and performance injuries. Enjoy the guides!
Thursday, March 26, 2009
Why I Love Wikipedia
When last we met, I discussed the behemoth that is Google. Risking academic scorn (at least from those who stopped reading halfway through), I pointed out why Google is a superior product. Today, I do the same with Wikipedia. You will not often hear a librarian sing the praises of Wikipedia, so be sure to mark this day in your calendar.
As I am writing, the English portion of Wikipedia includes 2,808,575 articles. By comparison, Grove Music Online is comprised of the equivalent of 36 printed encyclopedia volumes and has fewer than 100,000 articles. Although this is very rough estimate, this means that Wikipedia could be the equivalent of over 1,000 printed volumes. The scope of the content is also exceptional. Here are five articles I found using the “Random Article” feature:
• Jacques Rougeau (semi-retired French-Canadian professional wrestler)
• Sechelt/Porpoise Bay Water Aerodrome (a former airport)
• Pont-de-Metz (a commune in France)
• Grey Teal (a duck)
• Ultimate Human (Marvel comics series)
With a scope like this, you are able to find information on practically anything (a slight exaggeration, of course) without having to search very far. Also, since most Wikipedia articles can be updated by anyone, they are constantly being expanded and improved.
And now, the moment you’ve been waiting for: The Caveat. Wikipedia is an amazing resource, but only when used properly. I would never use it as the final word on something that really matters, such as a research paper. A general rule of thumb for research is that if you don’t know the source, you can’t trust it. While one of Wikipedia’s strengths is that anybody can change it, this also means you don’t know who changed it.
So, what can we use it for? It is excellent for questions that just don’t matter that much, such as if I’m wondering who wrote the theme song to The Office. I’ll probably find the correct answer, but if I don’t, it really isn’t that important. The other primary use for Wikipedia, perhaps more relevant for an academic setting, is as a research aid. A well written article includes references that point out where the information came from, thus pointing the reader to more authoritative sources. Even if there are no references, it could give you some ideas that could aim you in the right direction. Again, Wikipedia is not a one stop shop for research, but it is a valuable tool when used properly.
As I am writing, the English portion of Wikipedia includes 2,808,575 articles. By comparison, Grove Music Online is comprised of the equivalent of 36 printed encyclopedia volumes and has fewer than 100,000 articles. Although this is very rough estimate, this means that Wikipedia could be the equivalent of over 1,000 printed volumes. The scope of the content is also exceptional. Here are five articles I found using the “Random Article” feature:
• Jacques Rougeau (semi-retired French-Canadian professional wrestler)
• Sechelt/Porpoise Bay Water Aerodrome (a former airport)
• Pont-de-Metz (a commune in France)
• Grey Teal (a duck)
• Ultimate Human (Marvel comics series)
With a scope like this, you are able to find information on practically anything (a slight exaggeration, of course) without having to search very far. Also, since most Wikipedia articles can be updated by anyone, they are constantly being expanded and improved.
And now, the moment you’ve been waiting for: The Caveat. Wikipedia is an amazing resource, but only when used properly. I would never use it as the final word on something that really matters, such as a research paper. A general rule of thumb for research is that if you don’t know the source, you can’t trust it. While one of Wikipedia’s strengths is that anybody can change it, this also means you don’t know who changed it.
So, what can we use it for? It is excellent for questions that just don’t matter that much, such as if I’m wondering who wrote the theme song to The Office. I’ll probably find the correct answer, but if I don’t, it really isn’t that important. The other primary use for Wikipedia, perhaps more relevant for an academic setting, is as a research aid. A well written article includes references that point out where the information came from, thus pointing the reader to more authoritative sources. Even if there are no references, it could give you some ideas that could aim you in the right direction. Again, Wikipedia is not a one stop shop for research, but it is a valuable tool when used properly.
Monday, March 23, 2009
Why We Love Google
We all know how frustrating the library catalog can be, a fact I will not deny. A quick comparison to a Google search leads many to believe that our catalog is far inferior to Google. I will now break the Librarian Code of Ethics by saying that this is true… sort of. Google (which I use to represent most web search engines) excels at figuring out what we are looking for, whereas the catalog provides us with the tools to dig down and find exactly what we are looking for.
The creators of Google understand exactly how people search and what they are searching for. They have made searching incredibly intuitive to the point that Google almost seems intelligent. Our library catalog clearly lacks intelligence, as evident by everybody’s favorite error message: “The system could not interpret your search statement.” It doesn’t make any suggestions on how to fix your search, it doesn’t automatically try different spellings, and it doesn’t make any assumptions about what you are trying to find. From this perspective, it is indeed inferior to Google.
And now, before they take away my library license (no, there is no such thing; it is actually a degree), let me explain why this isn’t really the case. Library catalogs are generally lacking in this area because they serve a very different purpose. We need to give you the ability to find books on very specific topics, a score in a particular format by particular editor, recordings in a variety of formats, and the list goes on. By meticulously cataloging all the data we have on each item in our library and by allowing you to construct a precise search indicating what you need, we provide you with the tools to hone in on, with pinpoint accuracy, exactly what you are looking for. If you’ve ever browsed through page upon page of Google results looking for the answer to an obscure question, you know that this isn’t always possible in Google, and this is where Google is inferior to the library catalog.
I admit that it is not easy to construct these precise searches in the catalog, but that’s why we are here to help. If at anytime you would like help figuring out how to improve your searching, please feel free to talk to me or anyone else behind the desk. Fully understanding how the catalog works is not a simple task, but the more you learn about it, the more you will be able to take full advantage of all of the great resources you have at your disposal here at the library.
The creators of Google understand exactly how people search and what they are searching for. They have made searching incredibly intuitive to the point that Google almost seems intelligent. Our library catalog clearly lacks intelligence, as evident by everybody’s favorite error message: “The system could not interpret your search statement.” It doesn’t make any suggestions on how to fix your search, it doesn’t automatically try different spellings, and it doesn’t make any assumptions about what you are trying to find. From this perspective, it is indeed inferior to Google.
And now, before they take away my library license (no, there is no such thing; it is actually a degree), let me explain why this isn’t really the case. Library catalogs are generally lacking in this area because they serve a very different purpose. We need to give you the ability to find books on very specific topics, a score in a particular format by particular editor, recordings in a variety of formats, and the list goes on. By meticulously cataloging all the data we have on each item in our library and by allowing you to construct a precise search indicating what you need, we provide you with the tools to hone in on, with pinpoint accuracy, exactly what you are looking for. If you’ve ever browsed through page upon page of Google results looking for the answer to an obscure question, you know that this isn’t always possible in Google, and this is where Google is inferior to the library catalog.
I admit that it is not easy to construct these precise searches in the catalog, but that’s why we are here to help. If at anytime you would like help figuring out how to improve your searching, please feel free to talk to me or anyone else behind the desk. Fully understanding how the catalog works is not a simple task, but the more you learn about it, the more you will be able to take full advantage of all of the great resources you have at your disposal here at the library.
Thursday, March 12, 2009
15 Things You Might Not Know About Allen Library (In No Particular Order)
1) We have a sheet music collection that mostly consists of individual popular songs. It is located in the small seminar room and can be searched online.
2) Our namesake, Mildred P. Allen, was the Secretary of State of Connecticut from 1955 to 1959. Her picture is in the large seminar room, behind the projection screen.
3) Our current periodicals are out in the open and can be browsed. While you can’t take them out of the library, I encourage you to read them here in the library. We have something for everybody!
4) It can be hard to find certain types of items in our catalog, so if you are having trouble, you should ask for help.
5) We have several one-octave midi keyboards that you can check out for in-library use.
6) One of the services we offer is providing you with subject guides. These guides will provide you with call numbers, useful books, subject headings for the catalog, and more in the areas of music, dance, and theatre.
7) We aren’t just a music library, we are a music and dance library. Our dance materials are in the GV section outside of the seminar rooms.
8) We really like pistachios.
9) You can access your course reserve lists online.
10) You can renew materials (once) online through the My Account feature in the catalog.
11) We use the Library of Congress Classification system for our call numbers. We even use this system for our CDs, which even the Library of Congress doesn’t do.
12) The monkey on Jenny’s computer is named Mojo and, despite what she insists, it is really an ape.
13) We have a large collection of orchestral parts on CD-ROM. Ask for them at the desk!
14) For music education students and faculty: The “Big Purple Book” is now the “Big Red Book.”
15) If you are using chamber music for a chamber class, you can take it out for the entire semester.
2) Our namesake, Mildred P. Allen, was the Secretary of State of Connecticut from 1955 to 1959. Her picture is in the large seminar room, behind the projection screen.
3) Our current periodicals are out in the open and can be browsed. While you can’t take them out of the library, I encourage you to read them here in the library. We have something for everybody!
4) It can be hard to find certain types of items in our catalog, so if you are having trouble, you should ask for help.
5) We have several one-octave midi keyboards that you can check out for in-library use.
6) One of the services we offer is providing you with subject guides. These guides will provide you with call numbers, useful books, subject headings for the catalog, and more in the areas of music, dance, and theatre.
7) We aren’t just a music library, we are a music and dance library. Our dance materials are in the GV section outside of the seminar rooms.
8) We really like pistachios.
9) You can access your course reserve lists online.
10) You can renew materials (once) online through the My Account feature in the catalog.
11) We use the Library of Congress Classification system for our call numbers. We even use this system for our CDs, which even the Library of Congress doesn’t do.
12) The monkey on Jenny’s computer is named Mojo and, despite what she insists, it is really an ape.
13) We have a large collection of orchestral parts on CD-ROM. Ask for them at the desk!
14) For music education students and faculty: The “Big Purple Book” is now the “Big Red Book.”
15) If you are using chamber music for a chamber class, you can take it out for the entire semester.
Friday, March 6, 2009
Allen Library Has Yet Another Book Sale
The day you have all been waiting for is finally just around the corner. On Monday, March 9, at 10:00am, we will start the Spring 2009 Allen Library Book Sale. For those of you who have yet to experience the joy of the Book Sale, this is the time of the semester when we clean house and get rid of hundreds of items that we have duplicates of or just don't need. The name "Book Sale" is a bit of a misnomer, as it includes books (including art books again), scores, CDs, VHS tapes, and even three laserdiscs. Most items will be $2 or less, so this is an excellent opportunity for you to build your personal collections. While the sale usually lasts for several weeks, the best items go fast, so make sure you get here as early as possible. See you next week!
Friday, February 27, 2009
The Allen Library Enters the Blogosphere
The time has come for the Allen Library to enter the brave new world of blogging (yes, I know it's not really new anymore). As your Public Services Librarian, I constantly have news I want to share with you, suggestions of new resources I want to give to you, and questions I want to ask of you. We have tried in the past to achieve this through Facebook, with little success. Although our Facebook page will remain active, and I encourage everybody to join, I hope to use this blog to enhance our ability to provide you with news and suggestions and to gain valuable feedback from you when we have questions. I hope to post on here a couple times a week, so be sure to take a look now and then to see what's going on in Allen Library.
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